Electronic Communications with Meehle & Jay
These Disclaimers cover all Electronic Communications with Meehle & Jay P.A. (the “Firm”), whether by email, web portal, our Contact form, this website, or other electronic media:
Confidentiality: All electronic communication sent by the Firm is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of such communication is not the intended recipient, YOU ARE HEREBY NOTIFIED that any dissemination, distribution or copying of this communication is strictly prohibited. If you are not the intended recipient of this message, please notify the Firm and destroy any printed version and delete stored electronic communication from your computer or electronic media.
IRS Circular 230 Notice: Pursuant to U.S. Treasury Department Regulations, we are required to advise you that, unless otherwise expressly indicated, any federal tax advice expressed in any communication was not written or intended by the Firm to be used and cannot be used by any taxpayer for the purpose of avoiding penalties that may be imposed under U.S. tax law. The Firm provides business legal advice, not tax advice. We are not CPAs or tax attorneys. You should always seek advice based on your particular circumstances from an independent tax advisor.
Email Policy: Email communications are inherently insecure. While the Firm takes steps to ensure that all emails sent by the firm are encrypted and secured, we cannot guarantee the security of email messages. Clients are cautioned to never share email communications sent from the Firm with any third party to prevent loss of confidentiality or privacy, loss of attorney-client privilege, or compromise of their case or matter. You should consider sending communications to the Firm that are particularly important, private, confidential, or time-sensitive by means other than email; or, at a minimum, follow up with the Firm by telephone to confirm receipt of your email message if you do not hear back from us promptly.
Spam Filter: All e-mail communication to our Firm is electronically filtered for spam and viruses. That filtering process may result in e-mail communications to us being quarantined (i.e., potentially not received at our site at all) or delayed in reaching us. For that reason, we cannot guarantee that we will receive your e-mail communications or that we will receive the same in a timely manner. Accordingly, you should consider sending communications to us which are particularly important or time-sensitive by means other than e-mail. We offer our clients a web portal for secure communication and document delivery. The Firm’s client web portal is our preferred means of communication with our clients.
Data Privacy: We may collect personal identification information from you in a variety of ways when you visit our site, register on the site, schedule a meeting with an attorney, subscribe to our newsletter, fill out our Contact form, use the client web portal, or in connection with other activities, services, features or resources we make available on our website. Depending on what services we may provide to you, you may be asked for your name, email address, mailing address, phone number, tax identification number, or credit card information. Users may, however, visit our website anonymously in order to access the informational content on the site. We collect personal identification information from you only when you voluntarily submit such information to the Firm. You can always refuse to supply personally identification information, except that it may prevent you from engaging our services. We may also collect non-personal identification information about you whenever you interact with our Site. Non-personal identification information may include your browser name, the type of computer and technical information about how you connected to our website, such as the operating system and the Internet service providers utilized and other similar information.
How we use collected information: The Firm collects and uses your personal information for the following purposes:
- To personalize the user experience, we may use information in the aggregate to understand how our users as a group use our website.
- To improve our website based on the information and feedback we receive from our users in the aggregate.
- To more effectively respond to customer service requests and support needs.
- To process payments, schedule appointments, and communicate with our clients.
- To deliver documents and communication to you more securely.
- To administer website content and features.
- To periodically send information you agreed to receive about topics we think will be of interest to you via our email newsletter.
We do not share your information with outside parties except to the extent necessary to provide our services, and always with your prior consent. We may share generic aggregated demographic information not linked to any personal identification information regarding visitors and users with our business partners, trusted affiliates and advertisers for the purposes outlined above.
Unsubscribing From Email Communication: The Firm has an opt-in email policy for our marketing email list. We use this email list to send subscribers our periodic newsletter, invitations to events and seminars, and to send general communication about the Firm. If at any time you would like to unsubscribe from receiving future marketing emails, we include detailed unsubscribe instructions at the bottom of each such email message. Unsubscribing to the marketing email list will not stop you from receiving emails from the attorneys or staff of the Firm that relate directly to you, or your case or matter.
How We Protect Your Information: The Firm has adopted appropriate data collection, storage, data processing practices, and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information, username, password, transaction information, and/or documents and data stored by the Firm. Sensitive and private data exchange between you and the Firm happens over an SSL-secured communication channel and is encrypted and protected with digital signatures.
Electronically Stored Information (ESI) Policy: More businesses are using and storing data electronically. In response to this reality, the Federal Rules of Civil Procedure and the Florida Rules of Procedure specifically allow for the production of Electronically Stored Information (ESI) in lawsuits. Therefore, parties engaged in litigation that fail to properly maintain relevant ESI can be subject to spoliation sanctions including monetary penalties and adverse jury instructions. To avoid any adverse result, you must preserve and maintain ESI in your possession, custody, or control (including documents stored on the Firm’s web portal) that relates to any potential, prospective, or pending litigation. If you or your business does not have written ESI Preservation Protocols, a Data Management Plan, a Document Destruction Policy, or a Litigation Hold Plan, the Firm can prepare those for you as appropriate. As soon as possible after receiving notice of possible litigation, the client must discuss with and inform the Firm of the manner in which the client uses and stores ESI so that we can properly counsel you in connection with such litigation, and for the future on the proper method of so doing to avoid potential spoliation liability in connection with ESI.